How Shape Workspace Works

1

Browse or Generate

Choose from 500+ battle-tested templates created by IT professionals worldwide, or describe your project in plain English and let AI generate a custom plan in seconds.

Examples: Firewall migration, O365 rollout, network refresh, cloud migration

📚 → 🤖

2

Customize & Refine

Edit tasks, adjust timelines, assign resources, and add your own milestones. Drag-and-drop interface makes it easy to adapt any template to your specific needs.

Full control over every detail

✏️

3

Track & Collaborate

View your project as a Gantt chart, calendar, or Kanban board. Track progress, manage resources, and collaborate with your team in real-time.

Everything in one place

📊

4

Learn & Share

After project completion, share your lessons learned with the community. Help other IT PMs avoid your mistakes and benefit from your successes.

Build the knowledge base together

🤝

AI Generation in Action

See how AI transforms a simple description into a structured project plan

You type:
"Create a project plan for migrating from Cisco ASA to Palo Alto firewall for a 200-user organization with minimal downtime"

AI Processing... ⚡

Generated Project Plan ✓

Timeline: 6 weeks | Milestones: 4 | Tasks: 23

Phase 1: Discovery & Planning (Week 1-2)
Review current firewall rules and policies
Identify VPN dependencies and external connections
Schedule maintenance window with stakeholders
Phase 2: Palo Alto Setup (Week 3-4)
Configure new Palo Alto firewall in parallel
Migrate firewall rules to Palo Alto format
Test VPN connectivity and failover scenarios
Phase 3: Migration & Cutover (Week 5)
Execute cutover during maintenance window
Monitor traffic and performance metrics
Phase 4: Validation & Handover (Week 6)

Preview mode - AI integration

Why Choose Shape Workspace?

Compare us to traditional project management tools

Feature	Shape Workspace	Jira / Monday.com
Price (per user/month)	£5.99	£10-50
AI Project Generation	✓	✗
Template Library	✓ 500+	✓ Limited
Community Knowledge	✓	✗
Setup Time	5 minutes	Hours/Days
IT Project Focus	✓	✗ Generic
Free Trial	7 days	7-14 days

Built in Wales, For the World

Shape Workspace was born in Blaenau Gwent, one of the most innovation-challenged areas in Wales. We're proving that world-class technology can come from anywhere.

Blaenau Gwent ranks among the lowest local authority areas in Wales for entrepreneurial activity and technology uptake.

We're changing that narrative. Every project you plan with Shape Workspace supports tech innovation in South Wales.